Welcome to the Ultimate Netball Club

13th August 2018

We are seeking a Minuting Secretary to support the work of the benecosMavericks Management Board

Role Description

Minuting Secretary


Voluntary Post with honorarium to cover travel expenses

Main Purpose of the Role

To provide support to ensure the smooth running of Board Meetings


Attend Board Meetings approximately 6/7 times per year either by face to face or by conference call; meetings are normally held during the day

Meeting Location

University of Hertfordshire, Sports Village Hatfield, Hertfordshire

Main Duties

  • Book meeting room at venue
  • Liaise with Chair of the Board to produce meeting Agenda and circulate to Board Members, at least 1 week before meeting, including any accompanying paperwork as necessary
  • Attend Board Meetings approximately 6/7 times per year, meetings are held either face to face or by conference call and normally scheduled during the day
  • Take minutes of meeting, ensuring accuracy and circulate to Chair of the Board within 3 days of the meeting before circulation to Members of the Board
  • Maintain an updated actions list for progress tracking and review at each Board meeting
  • Distribute minutes to Members of the Board after approval from the Chair of the Board
  • Retain and store copy Minutes in a safe place.
  • Hold up to date contact details of Members in secure and safe place
  • Hold record of signed Conflict of Interest Forms of Board Members in a safe place

 Preferred Skills of Applicants

  • Knowledge or experience of Board meeting procedures
  • Minute taking experience
  • IT skills
  • Organisational ability
  • Confidentiality

Closing Date for Applications: 22 August 2018, click here to download an application form

For any questions please email Gloria Keech